Learning Affinity Publisher

Since installing Affinity Publisher, I’ve been working through tutorials to learn the features of the software that I’ll need as an editor and publisher working with designers to produce print and online books, marketing materials and documents.

Setting up a book in Affinity Publisher

The Serif company that owns the software offer many excellent tutorials:
https://affinity.serif.com/en-us/tutorials/publisher/desktop/

As an editor and publisher, I’m interested in learning how to set up books and long documents, so I found Robert Chalmers’ tutorial “How to create a great-looking book” a very useful starting point:
https://robert-chalmers.uk/self-publishing-with-affinity-publisher-how-to-create-a-great-looking-book/

His excellent tutorial on exporting to PDF helped me sort out the correct settings and export formats for PDF files for printing and web and for submitting to Ingram Spark for publishing. This tutorial also explains what to do about exporting for conversion to ebook, while we wait for Affinity Publisher to include ePub exports:
https://robert-chalmers.uk/self-publishing-with-affinity-publisher-exporting-to-pdf/

Robert’s YouTube channel has several video tutorials, including how to create cover images for ebooks.
https://www.youtube.com/channel/UCyHTpLiXJ8FUWHiCnfgRBjw/videos

Lauren Waller at Inkling Creative has an online course for both designers and non-professionals that looks comprehensive, though I haven’t signed up for it: Learning Affinity Publisher:
 https://inklingcreative.ink/affinity/

Extinction Rebellion takes root: sewn or sown, does it matter?

I recently received a newsletter from Extinction Rebellion (XR), the movement of students fighting for climate action. The message was that the movement is taking root, and needs support – by joining or donating money, time or space.

The newsletter began “The seeds have been sewn. Compassion; awareness; courage.”

My first response was as an editor – “Oh no, a typo in the first sentence!” My next thought, as I read through the newsletter, was that it is a good analogy.

Then my internal critic kicked in and said maybe they should stay in school and learn to spell – and in the same moment I was embarrassed to realise I was echoing those who refuse to listen to their message, saying the kids should “just get back to school”.

Spelling will be of no use to our children and grandchildren if governments don’t act now to prevent a climate emergency.

The newsletter was actually sent from the UK, but many young Australians can’t spell either, and substitute a word that sounds the same for the correct word (homonyms). Generations of Australians have been failed by the systems of learning to read and write – are these students likely to learn by attending school instead of climate rallies? On the other hand, Pam Peters mentions that “When surrounding words help to settle the meaning, it seems rather unnecessary to insist on differentiated spellings. American writers who use fewer of them have no obvious difficulties in communicating.”

“Many trees were planted in Westminster today”

“Many trees were planted in Westminster today”

Perhaps whoever wrote it has never read a gardening book. I hope that these young people will have a chance to sow seeds of many trees in their lifetime, and see them grow and thrive. I hope they’ll have time to read some gardening books, too.

XR Sri Lanka

XR Sri Lanka

For those who want to learn to distinguish homonyms like sewn and sown, refer to my post How to use a Kindle Paperwhite to become a better writer.

Pam Peters, The Cambridge Australian English Style Guide, Cambridge University Press, Cambridge, 1995

Extinction Rebellion News post: Rebel Daily 2: The Rebellion Takes Root,  October 09, 2019 by Extinction Rebellion

Accessible PDFs - free tips and resources

Cover of Accessible PDFs tips and resources, by Maren Child AE

Authors, editors and designers can create documents that can be converted to accessible PDF documents, by using a few simple steps and avoiding common pitfalls. Whether you are converting the documents yourself or sending them to an expert for remediation, it’s worth taking some time and trouble in your source document. It will save time (and expense!) in the long run.

WordSaveAsPDF.png

Making online documents accessible to people with disabilities is simply good practice, and may be a requirement of your organisation or the government.

Now on our Resources page, a free (and accessible!) PDF describes some of the techniques, resources and support available for creating accessible PDF documents.

The PDF describes:

  • When and how to use accessible PDFs

  • Writing and designing for conversion to accessible PDFs

  • Some tools you can use

  • Where to get help

Conceptualising an advertisement for your business using a “Big Idea”

When you are trying to explain your business through an advertisement, it’s easy to get carried away by including a lot more text than is needed. Every word seems so important, but when you have limited space to capture attention, you really want to limit blocks of text. So how can you get your message across, while maintaining clarity? The saying goes “a picture’s worth a thousand words”, and it sounds a bit clichéd, but it’s true. You really can convey so much more information with a picture. How do you create a picture that, at a glance, explains your message to your customer? Here’s where we come to “The Big Idea”.

IdeaWeb.jpg

Write down the message you are trying to convey. Write it multiple times, using different words and phrases, finding key ideas that relate to it. As an example, below is a small advertisement I designed for our business. The words I wrote down were: better communication, clarity, be heard, rural, family business. I could just write “editor” or “communicate clearly” as a heading, but people may not notice or care to read something without a “big idea” behind it. The idea I came to was to show confused communication being corrected. It happens that this idea also connects with us being a rural business, and since this ad will go into the Yass Valley Community Business Guide, I think that it will get a smile from our potential customers. When people see an intriguing image, they are far more likely to pay attention than if you just put some words together. That’s why you should think of your “big idea” before you put your advertisement together.

Celeste Weber, graphic designer

SBtribunead.png

Small advertisement for our local business guide

Using the “Big Idea” of miscommunication

Communicating with signs and symbols

As a technical communicator, I find it fascinating to learn about ways of communicating without using words. Often a diagram or drawing is more effective than a sentence, and can cross barriers of language, education, learning styles and ability.

Power symbols: on-off, Committee to Protect Journalists, Unicorn Mercat Cross

Power symbols: on-off, Committee to Protect Journalists, Unicorn Mercat Cross

At 6 am this morning, with my first cup of coffee in hand, I couldn’t remember which symbol means ‘on’ and which means ‘off’ on a power switch. I found a website called Symbols – a sort of Wikipedia for symbols – where the Power Symbols group contained the symbols I was looking for, along with a symbol for unicorn, as unicorns represent power as well as purity in Celtic mythology. The Media Control category includes the power symbols as well as symbols for the Committee to Protect Journalists, the Divide and Conquer symbol and the Play symbol for audio and film devices. So both Power and Media Control are used in different contexts – an example of how in language, one word can have many meanings.

Usually I’m pretty focussed when I’m using the internet, but I couldn’t resist looking up more symbols, and I came across Blissymbols.

Blissymbols for unicorn, cow, sheep and sheep barn show how symbols are combined to form new symbols

Blissymbols for unicorn, cow, sheep and sheep barn show how symbols are combined to form new symbols

Blissymbolics is a semantic graphical language that is currently composed of more than 5000 authorized symbols - Bliss-characters and Bliss-words. It is a generative language that allows its users to create new Bliss-words as needed. It is used by individuals with severe speech and physical impairments around the world, but also by others for language learning and support, or just for the fascination and joy of this unique language representation.

Simple shapes are used to keep the symbols easy and fast to draw and because both abstract and concrete levels of concepts can be represented, Blissymbolics can be applied both to children and adults and are appropriate for persons with a wide range of intellectual abilities.

The search on Blissymbols also led to an article about a study comparing them to manual symbols (such as sign language), which found that the 7- and 8-year-old children tested were able to learn and remember them equally well.

As I’ve been observing my 1-year-old granddaughter learning to communicate with signs over the past 9 months or so, I’m keen to find out whether we can teach her to communicate with Blissymbols as well, before she learns to speak understandably. I’ve been amazed at how well she can communicate with us with only 3 words but a dozen or more signs. I remember the frustration when my daughter was preverbal and couldn’t tell me what she needed or why she was upset, and I can imagine the difference it would make to communication with older children and adults who cannot speak understandably, or cannot use written words.

Blissymbols - milk and milkshake

Blissymbols - milk and milkshake

 

Symbols

https://www.symbols.com/

"On Off Symbol." Symbols.com. STANDS4 LLC, 2019. Web. 16 Apr. 2019. <https://www.symbols.com/symbol/on-off-symbol>.

"Unicorn Mercat Cross." Symbols.com. STANDS4 LLC, 2019. Web. 16 Apr. 2019. <https://www.symbols.com/symbol/unicorn-mercat-cross>.

"Committee to Protect Journalists." Symbols.com. STANDS4 LLC, 2019. Web. 16 Apr. 2019. <https://www.symbols.com/symbol/committee-to-protect-journalists>.

Blissymbolics Communication International

http://www.blissymbolics.org/index.php/about-blissymbolics

Learning of Blissymbols and Manual Signs, Diane Bristow and Macalyne Fristoe, Journal of Speech, Language, and Hearing Research, v.49 Issue 2, May 1984 pp 145-151.

https://doi.org/10.1044/jshd.4902.145

 

Fencing wire, haggis and ink

In the last couple of weeks I've attended three workshops and learned a few practical skills.

WireTieOff.jpg

The Fencing workshop taught me how to tie a knot in fencing wire with just my bare hands (I always thought that required tools or super strong hands - it's just technique!) Actually my knot isn’t as neat as this.

The Regenerative Agriculture workshop taught me about planning for drought - and one of the useful things I’ve learned while figuring out a plan is that a sheep's stomach is (obvious when you think about it) the size of a haggis, which is about the size of a football - so if I imagine holding a football, that's how much a sheep eats in a day (though I suspect the sheep on the left eats more than she’s supposed to).

sheep.jpg

The Writing About Art workshop taught me to think about what I love most about the materials I use for making art - pens and ink. And about my drawings - how the first rough sketches are often the best, and the ones I draw with my left (non dominant) hand are even better, and surprising, because they come from my left brain.

StringyBarkDrawingFeb2019RC.jpg

Networking in Yass cafes

The Yass Valley Business Chamber kicked off the new year with a networking breakfast at Trader & Co, great coffee as always and plenty of interesting short talks by members. I’m looking forward to building relationships with other local business owners in Yass and the surrounding region.

Later at Tootsie Fine Art and Design, I caught up with my daughter Celeste who is our graphic designer and the owner of Celeste Ann Designs, and we had lunch while her little one admired the amazing mosaics and practised walking.

Accepting and rejecting your editor's changes the easy way

The Review tab in MS Word allows you and your editor to track changes, and view the document as it will appear if you accept all the changes. You can accept or reject the changes one at a time or all at once.

I have often worked with clients who ask me to make my changes ‘in red’ so they can see what I’ve changed. Changing the text colour to red and changing the font style to underlined or strikethrough, and then changing them back to normal style, is slow and tedious for both the editor and the client.

A much more efficient way is to use the Track Changes functions in Word. Here is a video showing how you can accept and reject your editor’s changes. This video is made using Word 2013 and another old article about Yass from the Trove collection (weather conditions in November 1855 were very similar to November 2018, with sun’s rays intense, the god of winds exerting himself unusually and blowing most pitifully).

Ask your editor to help you learn to use this and the other useful Review functions in Word, to speed up your workflow and communication with your editor.

Plain English and Australian usage

You may have been told you must write in plain English, or maybe you will just agree that it’s the best way to communicate with your chosen audience. Either way, you may need some help choosing appropriate words and phrases. This is especially important if you are writing instructions for other people to follow.

What is plain English?

Plain English is clear and accurate writing, in a natural style, and avoids the use of bureaucratic, longwinded and confusing language.

Learning to write in plain English

A great resource for learning how to write and communicate in plain English is the Oxford Guide to Plain English, which describes this ‘woolly term’ as:

The writing and setting out of essential information in a way that gives a co-operative, motivated person a good chance of understanding it at first reading, and in the same sense that the writer meant it to be understood.'

The Complete Plain Words, published by Penguin in 1987, also gives good explanations of how and why you should write clearly.

The Plain English Campaign was launched in Britain in 1979, and offers free online guides and other tools, including a gobbledegook generator.

Choosing the right words

The Macquarie Dictionary and Thesaurus are my first choice when I’m searching for the right word. I like to have a hardcopy edition but it’s well worth having a subscription to the online versions. However, a dictionary doesn’t always help us choose the best words to convey our meaning. There are many books that explain correct usage of words and phrases.

The two modern and specifically Australian references I find most useful are:

Right Words: A guide to English usage in Australia, by Stephen Murray-Smith, 2nd ed., Penguin, Ringwood, Vic 1990, is still an excellent reference. It explains the basic rules of grammar and punctuation, the difference in usage between words that are frequently confused, and common mistakes.

The Cambridge Guide to Australian English Usage, by Pam Peters, Cambridge University Press, Port Melbourne, Vic, 2007, is a comprehensive guide that gives the facts about variants of language used in written Australian communication, and leaves it up to the reader to choose the most suitable. It compares Australian English with British, American and other varieties of English. It covers spelling, grammar, punctuation, the style and structure of language, and editorial style and formatting.

If you are writing for an American audience, Garner’s Modern American Usage by Brian A. Garner, 3rd ed., Oxford University Press, New York, is a useful guide.

 

Self publishing on Amazon with Kindle Direct Publishing

Kindle Direct Publishing (KDP) is an Amazon self-publishing service. You can publish your books in digital and print for free and sell on Amazon to millions of readers. You can earn up to 70% royalty on Kindle eBook and 60% on paperback sales.

I used the CreateSpace platform to publish All the Safe Places: An Australian child’s war before CreateSpace combined with Kindle Direct Publishing. This no longer an option. I was able to order proof copies and author copies at cost, and I’m very happy with the quality.

KDP-CreateSpace.jpg

Amazon says “CreateSpace is combining with Kindle Direct publishing (KDP), making KDP the single place to publish your print and digital books” and “KDP's print on demand service allows you to self-publish your book in paperback and sell it on Amazon websites in the US, Europe, and Japan, as well as other retail book sellers through KDP's Expanded Distribution channels. You don't have to pay any costs upfront or carry any inventory. Your book is printed on demand when customers purchase it.”